Use PowerPoint Efficiently

One of the things I use all the time in PowerPoint is the slide sorter view. Go to view and then select slide sorter. You can go back to normal view by choosing normal to the left of slide sorter. This view allows you to see every slide in one hit. For me it has two good uses. When I am preparing a presentation it quickly shows up if a slide isn’t quite right or if I have chosen the wrong materials and layout for a slide. It will show me if I have put text or pictures in the wrong place. Secondly, if I am running a presentation I print a copy of the slide sorter view which then might be put to different uses. I can use it as a memory jogger. I don’t present unless I know the material but even so, I like to build in my fail safes. Secondly I can consult this view if I am asked about individual slides. When I am ready to go with a presentation I will often start in slide sorter mode just to give me a quick overview. Whether I start in slide sorter or normal view I then do the following things:

Press F5 to put the PowerPoint presentation into full screen mode.

I advance the slides with mouse, touchpad, pointer or keyboard as usual

I sometimes use Ctrl P to change the mouse to a pen. I can then write on the slides if I need to and discard the writing on that presentation by not saving changes.

If I want to review a particular slide or someone asks me about a particular slide I have my slide sorter view to consult and then I press the number of the slide and press enter. It doesn’t matter if you use the numeric pad or the querty numbers.

Esc, as you know, will bring you out of the presentation.